01What it is
The tyre hotel is a register of wheel sets stored by the workshop. Each deposit has a number with the DEP prefix, an owner, optionally a car, season, rim type, number of wheels, size, tread depth and place on the rack.
A deposit stays in storage until you hand it back. A set handed back moves to the Handed back tab, and the handover can be undone.
The seasonal campaign creates a tyre change reminder in Service CRM for every set on the rack, due on the planned pickup date or the season date from the workshop settings.
- PLACE ON THE RACK
- Rack and shelf recorded for every set.
- CONDITION AT INTAKE
- No disputes at handover.
- SEASONAL REMINDERS
- In spring and autumn, in Service CRM.
02What it is for
Wheels found at once
Search by number, customer, size or rack.
A calm handover
The tyre condition recorded at intake.
Customers return each season
A tyre change reminder before the season.
Seasonal fee
Unpaid deposits in a separate tile.
03Main options
The tyre hotel has In storage and Handed back tabs and the intake form.
Sets in storage
Tiles: sets in storage, wheels in total, past the pickup date, unpaid.
- Columns: deposit, customer, tyres, place, pickup by, fee, paid
- Season filter and search by number, customer, size, rack and registration
- The pickup date in red when overdue
Customer tyres onto the rack
A customer is required.
- Season (winter, summer, all-season) and rims (tyres only, steel, alloy)
- 1 to 8 wheels, size, tread in mm
- Rack and shelf, planned pickup, condition at intake, seasonal fee
Sets returned to customers
Tiles: sets handed back and storage revenue.
- The handover date for every set
- Undo tyre return: the set goes back on the rack
- Only a handed back deposit can be deleted
04Tasks step by step
- STEP 1Open Modules › Extra services › Tyre hotel and choose Take a set in.
- STEP 2Pick the customer and car, season, rims, number of wheels and size.
- STEP 3Enter the rack and shelf, condition at intake and seasonal fee. Save.
- STEP 1Find the set in the In storage tab.
- STEP 2Choose Return tyres to customer. The set moves to Handed back.
- STEP 1Open Settings › Workshop, Automation tab, Tyre hotel campaign section.
- STEP 2Enter the spring and autumn change dates and how many days in advance (21 by default).
- STEP 3Reminders appear in Modules › Customers › Service CRM.
05Actions
The most common tasks in the tyre hotel.
Take a set in
Customer tyres onto the rack.
Return tyres
The set goes back to the customer.
Paid
The fee ticked on the list.
Export CSV
Deposits from the current tab.
06What it connects to
Choose a module to see how it connects to the tyre hotel.
Customer list
Every set has an owner from the customer records.
Go to the topicCustomer listService CRM
The seasonal campaign creates tyre change reminders.
Go to the topicService CRMDocument numbering
The deposit number has the DEP prefix.
Go to the topicDocument numbering