01What it is
Liabilities is the list of amounts the workshop owes suppliers for parts. You do not type them in: every parts order with an assigned supplier and the status In stock or Fitted becomes a liability.
The amount is the total of the order items: quantity times purchase price. You add the supplier invoice number, payment due date and payment date in the settle window.
A pending liability with a due date before today is shown as overdue.
- NO RETYPING
- A liability is created from the parts order when the part arrives.
- SUPPLIER INVOICE
- Invoice number and payment due date on every liability.
- DUE DATES IN VIEW
- Overdue, due and paid in separate tiles.
02What it is for
Pay on time
Overdue liabilities stand out by themselves, by date.
One supplier, one list
The supplier filter shows how much you owe a particular wholesaler.
Cost on the job
Every liability leads to its order, and the order to its job.
What leaves the account
The Due tile shows the total of pending liabilities.
03Main options
The screen has total tiles, charts, a filtered list of liabilities and the settle window.
Due, overdue, paid
Tiles counted for the current filter.
- Liabilities
- Due
- Overdue
- Paid
Order, supplier, invoice, due date
Each row is one parts order, linked to the order and to the supplier card.
- Columns: order, supplier, location, amount, invoice no., due date, status
- Filters: job, supplier, status, stock category, location
- Charts of the structure of amounts and the age of arrears above the list
Invoice, due date and payment
A window with the order details to read and four fields to fill in.
- Read only: order, job, supplier, amount
- To fill in: invoice no., payment due date, status, payment date
- Paid status without a payment date records today's date
04Tasks step by step
- STEP 1Open Modules › Finance › Liabilities.
- STEP 2Open the Settle liability window on the order.
- STEP 3Enter the supplier invoice number and payment due date, leave the status pending.
- STEP 1Open the Settle liability window on the order.
- STEP 2Set the status to paid and enter the payment date. Without a date, today is recorded.
- STEP 3The liability moves to the Paid tile.
- STEP 1Open Modules › Finance › Liabilities.
- STEP 2In the supplier filter pick the wholesaler.
- STEP 3The Due and Overdue tiles show the totals for that supplier only.
- STEP 1A liability is created from a parts order with an assigned supplier.
- STEP 2The order must have the status In stock or Fitted.
- STEP 3Check the order in Modules › Inventory › Orders.
05Actions
The most common tasks around liabilities.
Settle liability
Invoice number, payment due date, status and payment date.
Mark as paid
Paid status with the payment date.
Overdue
Pending liabilities past their due date.
Supplier filter
All liabilities to one wholesaler.
06What it connects to
Choose a module to see where liabilities come from.
Orders
A parts order with the status In stock or Fitted becomes a liability.
Go to the topicOrdersSuppliers
The supplier card has a liabilities tab, visible to people with access to costs.
Go to the topicSuppliers